About the role

At WeWork, we’re proud to offer innovative products that meet the needs and wants of our members. 

The key responsibility includes handling efficiently all the procurement activities related to Furniture, Fixtures and Equipment (FFE) including office furniture, lounge furniture, arts and graphics, commercial Equipment, office accessories, signages, etc.

Roles and responsibilities

Preparation

• Conduct market research for materials, companies and vendors. Provide such information for decision-making.

• Vendor Development: Identify an appropriate and sufficient number of vendors with the ability to deliver as per requirements. Study their production capacities, quality, and costs. Assess, register, and empanel-approved vendors. Maintain a ready-to-use Vendor Data and Register for each item of Purchase.

• Develop and establish pre-arrangements with suppliers of material required on a constant basis and on short notice.

• Based on Purchase Planning for each project, consolidate the similar material requirements for all ongoing projects, with a view to obtain the best prices due to advantages of scale.

• Perform price benchmarking with the market on periodic basis.

• Assist in preparation of the budget

• Leverage innovation coming from suppliers

• Support the design manager/team in FFE to value engineer, and design change management

Project coordination

• Coordinate with Planning, Budgeting functions, and the Project Manager, for gathering and assessing purchase requirements for a project. Understand the specifications, material requirement flow, and schedule. Obtain BOQs / Material Lists and Construction schedule from the Project Manager.

• Provide procurement market and preferred supplier information at an early stage to optimise supplier selection, internal workflows and processes

• Plan for each Project, in line with the Construction schedule keeping in mind the delivery periods and approvals by Architect / Consultants / Quality Engineer

• Attend relevant meetings related to project expediting and progress review.

• Highlight the impact of the market situation on a project, with respect to materials.

Tasks

• Receive indents/BOQs from design team / Project Manager. Confirm the requirements with the Standards team. Obtain clarity for any ambiguity in specifications.

• Rate analysis of the key items & Pre tender estimates

• Finalising procurement strategy for contract packages. Finalising tender event schedule

• Tender Float, Pre-bid meetings with all stakeholders. Obtain quotations from suppliers.

• Perform techno commercial comparison of bids, negotiate and put up to Procurement Manager for approval.

• Ensure that mitigation of Procurement risks, changes to original scope of supply and potential claims are defined & covered in valid contracts.

• Issue Purchase Orders on time so as to ensure delivery as per site requirements.

• Follow up on deliveries in transit/part deliveries to ensure that materials reach on time.

• Return non-approved items and maintain records of all transactions.

• Assist PM in dispute resolution mechanism, Change Management (Variations), claim management (both additional time and cost)

• Ensuring timely submission of bonds and insurances from the contractors

Statutory

• Ensure commercial, legal and contractual compliances in all procurement transactions.

Budget control

• Review purchases with respect to the budget of the project

• Keep continuous track of price trends and availability of materials in the market.

• Develop strategies for efficient purchase.

• Maintain awareness of new materials in the market and suggest alternative materials wherever advantageous.

• Assist Procurement Manager in controlling budgets.

Funds Management

• Project cash outflow requirements for the month and quarter.

• Ensure that sufficient notice is provided to the Finance Department for arranging funds to meet large requirements.

Warehouse management

• Ensure that the warehouse is well integrated with Procurement and follows proper procedures for the receipt, storage, and issue.

• Coordinate with the Project Manager for determining the optimum size of storage facilities.

• Prior to ordering, to check all ex-stock availability in warehouse.

• Review and audit the Stores periodically for levels of stock, material reconciliation, wastages, and maintenance of records.

• Manage disposal of Scrap / Salvage value materials.

Vendor management

• Continuous vendor registration

• Development of parameters for assessing performance

• Evaluate the performance of suppliers on all relevant parameters impacting project delivery. Report and recommend corrective actions.

• Carry out the corrective and preventive actions based on discussion and decision on performance evaluation.

Systems and improvement

• Synchronise the purchase process with the ERP system. Constantly review the effectiveness of the system and suggest ways to streamline and improve.

• Constantly strive to enhance professional and interpersonal skills.

• Develop and maintain cordial and professional relationships with internal and external stakeholders.

Experience and qualifications

• Bachelor's Degree in Civil Engineering/Bachelors in Architecture/or equivalent. 

• 3 to 5 years of work experience in reputed real estate companies handling FFE and overall Project procurement portfolios.

• Cost and basic knowledge of FFE & Ops asset Items 

• Should have a good awareness of technical specifications in realty projects. Hands-on experience & knowledge of material specifications.

• Should possess good networking in the industry among vendors that facilitates quick response.

• Should have exposure to working in a system-driven environment.

• Should be computer literate with operational skills in MS Office, communication through internet, standard software and ERP.

• Hands-on experience in AutoCAD and Microsoft Excel will be preferred.

Equal Opportunity Employer

WeWork India is an Equal Opportunity and Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for our employees and members. Employment decisions are made without regard to race, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or other characteristics protected by law.

We expect all employees to embody our values and all aspects of employment including the decisions to hire and promote, are based on merit, competence, performance and business needs.

Our total rewards philosophy is aimed at providing compensation that is competitive, performance-linked and helps us attract and retain the talent we need to drive our business forward and serve our members. As part of WeWork India, our commitment to you is that you’ll be surrounded by career opportunities in a culture that fosters collaboration, flexibility and inclusion